Board meeting agenda
====================

[ORGANIZATION NAME]: Board of Directors meeting

Date: [DATE]

Time: [START TIME] to [END TIME]

Place: [ADDRESS, OR VIDEO LINK AND DIAL-IN NUMBER]

Papers sent on: [DATE]

1. Call to order and quorum ([MINUTES] minutes)

- Chair calls the meeting to order at [TIME].
- Secretary records who is present, absent and attending as a guest.
- Chair confirms a quorum is present: [NUMBER] of [NUMBER] directors. [QUORUM REQUIRED BY OUR BYLAWS: NUMBER.]

2. Conflicts of interest ([MINUTES] minutes)

- Chair asks: "Does anyone have a financial interest or other conflict in any item on today's agenda?"
- Disclosures: [NAME, ITEM, NATURE OF INTEREST, OR "NONE"]
- Note for the minutes: any director with a conflict leaves the room for the discussion and vote on that item, as our conflict of interest policy requires.

3. Consent agenda ([MINUTES] minutes)

One vote approves all of these items unless a director asks to discuss one separately.

- Minutes of the meeting held on [DATE]
- [WRITTEN REPORT, FOR EXAMPLE THE EXECUTIVE DIRECTOR'S REPORT]
- [WRITTEN REPORT, FOR EXAMPLE A COMMITTEE REPORT]
- [ROUTINE ITEM]

Motion: "To approve the consent agenda as presented." Moved by [NAME]. Seconded by [NAME]. Vote: [FOR / AGAINST / ABSTAINED].

4. Decisions ([MINUTES] minutes)

4.1 [DECISION TITLE]

- Background: [ONE OR TWO SENTENCES, AND THE PAPER IT REFERS TO]
- Presented by: [NAME]
- Motion: "[EXACT WORDING, FOR EXAMPLE: TO APPROVE THE BUDGET FOR THE YEAR STARTING [DATE] AS PRESENTED.]"
- Moved by [NAME]. Seconded by [NAME]. Vote: [FOR / AGAINST / ABSTAINED].

4.2 [DECISION TITLE]

- Background: [ONE OR TWO SENTENCES]
- Presented by: [NAME]
- Motion: "[EXACT WORDING]"
- Moved by [NAME]. Seconded by [NAME]. Vote: [FOR / AGAINST / ABSTAINED].

5. Reports and discussion ([MINUTES] minutes)

- Treasurer's report: [CASH IN THE BANK, INCOME AND SPENDING AGAINST BUDGET, ANYTHING UNUSUAL]
- Executive director or program report: [MAIN POINTS, OR "IN CONSENT AGENDA"]
- Committee reports: [COMMITTEE NAME, MAIN POINTS]
- Discussion topic: [A STRATEGIC QUESTION FOR THE BOARD, WITH NO VOTE NEEDED TODAY]

6. Executive session ([MINUTES] minutes, if needed)

- Staff and guests leave. Present: [DIRECTOR NAMES]
- Topic: [GENERAL DESCRIPTION, FOR EXAMPLE "PERSONNEL MATTER"]
- Any decision: [MOTION AND VOTE, RECORDED IN THE MINUTES]

7. Next meeting and actions ([MINUTES] minutes)

- Actions agreed today: [WHAT, WHO, BY WHEN]
- Next meeting: [DATE, TIME, PLACE]
- Items for next time: [TOPICS]

8. Adjournment

- Chair adjourns the meeting at [TIME].