Monthly budget-vs-actual report
===============================

Budget-vs-actual report: [ORGANIZATION NAME]

Month ending: [DATE]

Fiscal year: [START DATE] to [END DATE]

Prepared by: [NAME], [ROLE]

Reviewed by: [NAME], [ROLE]

Variance = actual minus budget. Notes explain any line more than [PERCENT]% or $[AMOUNT] from budget, as the board decided on [DATE].

Summary: [ONE OR TWO SENTENCES: WHERE WE STAND AGAINST BUDGET, AND THE MAIN REASON.]

Income

| Line | Budget this month | Actual this month | Variance | Budget year to date | Actual year to date | Variance year to date | Annual budget | Forecast for the year |
|---|---|---|---|---|---|---|---|---|
| Individual gifts | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] |
| Grants | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] |
| Events (gross) | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] |
| Program fees and sales | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] |
| Other income | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] |
| Total income | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] |

Expenses

| Line | Budget this month | Actual this month | Variance | Budget year to date | Actual year to date | Variance year to date | Annual budget | Forecast for the year |
|---|---|---|---|---|---|---|---|---|
| Salaries and payroll taxes | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] |
| Contractors | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] |
| Rent and utilities | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] |
| Program supplies | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] |
| Insurance | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] |
| Event costs | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] |
| Technology and software | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] |
| Accounting, legal and filing fees | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] |
| Other expenses | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] |
| Total expenses | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] |

Result

| | This month | Year to date | Forecast for the year |
|---|---|---|---|
| Budgeted surplus or deficit (income minus expenses) | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] |
| Actual surplus or deficit | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] |
| Difference | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] |

Restricted gifts and grants

| Gift or grant | Purpose | Budgeted to spend this year | Spent year to date | Left to spend | Spend-by date |
|---|---|---|---|---|---|
| [NAME] | [PURPOSE] | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] | [DATE] |

Notes on variances

| Line | Variance | Timing or real? | One-time or ongoing? | What happened | What we'll do |
|---|---|---|---|---|---|
| [LINE] | $[AMOUNT] | [TIMING / REAL] | [ONE-TIME / ONGOING] | [EXPLANATION] | [ACTION, OR "NONE NEEDED"] |

Checks

- [ ] The figures match the books, and the bank accounts are reconciled for the month
- [ ] Every line over the board's threshold has a note
- [ ] The year-end forecast was updated for any real, ongoing variance
- [ ] Restricted gifts are shown separately and are being spent as the donor intended

For the board

- Decisions needed: [FOR EXAMPLE: APPROVE A REVISED BUDGET, OR "NONE THIS MONTH"]
- Questions to: [NAME] at [EMAIL OR PHONE]