Food or supply drive plan
=========================

Drive plan: [NAME OF DRIVE]

Organized by: [ORGANIZATION NAME]

Collecting for: [RECEIVING PROGRAM OR PARTNER], contact [NAME, PHONE, EMAIL]

Dates: [START DATE] to [END DATE]

Drive lead: [NAME]. Food safety lead (if food): [NAME]

What we're collecting

| Item | Why it's needed | Target amount |
|---|---|---|
| [ITEM] | [REASON] | [NUMBER] |
| [ITEM] | [REASON] | [NUMBER] |
| [ITEM] | [REASON] | [NUMBER] |

What we can't accept

- [ ] Opened, used or damaged packages
- [ ] Home-canned or homemade food
- [ ] Damaged cans (swelling, leaking, deep rust, dents that stop stacking)
- [ ] Items past their date, if the receiving program can't take them
- [ ] [OTHER ITEMS THE RECEIVING PROGRAM HAS RULED OUT]

Collection points

| Location | Host contact | Box drop-off date | Pick-up times | Volunteer |
|---|---|---|---|---|
| [LOCATION] | [NAME, PHONE] | [DATE] | [DAYS AND TIMES] | [NAME] |
| [LOCATION] | [NAME, PHONE] | [DATE] | [DAYS AND TIMES] | [NAME] |

Getting the word out

- Where we'll announce it: [NEWSLETTER, SOCIAL MEDIA, SCHOOL, PLACE OF WORSHIP, LOCAL BUSINESSES]
- The message: [WHAT, WHERE, WHEN, AND THE SHORT LIST OF ITEMS]
- Photos: only with written consent from anyone pictured

Sorting and checking

- Where we'll sort: [LOCATION], on [DATE AND TIME]
- Volunteers: [NAMES]. Adults supervising any under-18 volunteers: [NAMES]
- Checks: packaging intact, cans undamaged, dates checked, non-food kept apart from food
- What happens to items we can't use: [FOR EXAMPLE: RECYCLE, DISCARD, OFFER TO ANOTHER PROGRAM]

Delivery

- Delivery date and time: [DATE AND TIME]
- Vehicle and driver: [DETAILS]
- Received by: [NAME]. Count or weight delivered: [NUMBER]

Thanks and follow-up

- [ ] Thank collection hosts and volunteers
- [ ] Tell donors what was collected and where it went
- [ ] Send any receipts donors asked for
- [ ] Note what to do differently next time: [NOTES]