Event sponsor thank-you letter
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Sponsor thank-you letter

[ORGANIZATION NAME]

[ORGANIZATION ADDRESS]

EIN: [EMPLOYER IDENTIFICATION NUMBER]

[DATE]

[CONTACT NAME]

[BUSINESS NAME]

[BUSINESS ADDRESS]

Dear [CONTACT FIRST NAME],

Thank you for sponsoring [EVENT NAME] on [EVENT DATE]. Your support as our [SPONSORSHIP LEVEL] sponsor made a real difference.

How it went. [NUMBER] people came, and together we raised $[AMOUNT RAISED] for [PROGRAM OR PURPOSE]. [ONE SENTENCE ON WHAT THAT MONEY WILL DO, FOR EXAMPLE: THAT'S ENOUGH TO RUN OUR SATURDAY FOOD PANTRY FOR SIX MONTHS.]

How we recognized [BUSINESS NAME]. As promised, your name and logo appeared [LIST, FOR EXAMPLE: ON THE EVENT BANNER, IN THE PRINTED PROGRAM AND ON OUR EVENT WEB PAGE WITH A LINK TO YOUR SITE], and [NAME] thanked you from the stage. [I'VE ENCLOSED A PHOTO / HERE IS A LINK TO THE EVENT PAGE.]

[OPTIONAL: ONE SENTENCE ABOUT A MOMENT FROM THE EVENT, OR A QUOTE FROM SOMEONE WHO BENEFITS, SHARED WITH PERMISSION.]

We'd love your thoughts: is there anything we could do differently next year? We hope to work with you again, and I'll be in touch about [NEXT YEAR'S EVENT / ANOTHER OPPORTUNITY] in [MONTH].

With gratitude,

[NAME]

[ROLE]

[PHONE OR EMAIL]

Optional paragraph: when the sponsor received tickets or other benefits

Use this only if the sponsor received goods or services, such as event tickets, for a payment of more than $75.

[ORGANIZATION NAME] is a tax-exempt organization under section 501(c)(3) of the Internal Revenue Code. In exchange for your payment of $[TOTAL AMOUNT PAID], received on [DATE], you received [DESCRIBE BENEFITS, FOR EXAMPLE EIGHT EVENT TICKETS AND A RESERVED TABLE], with a good-faith estimated fair market value of $[VALUE]. The amount of your payment that may be deductible as a charitable contribution for federal income tax purposes is limited to the amount you paid minus the value of what you received.