Grant project budget and budget narrative
=========================================

[ORGANIZATION NAME]: project budget

Project: [PROJECT NAME]

Funder: [FUNDER NAME]

Grant period: [START DATE] to [END DATE]

Prepared by [NAME, ROLE] on [DATE]

Summary

| | Amount |
|---|---|
| Total project cost (cash) | $[AMOUNT] |
| Amount requested from [FUNDER NAME] | $[AMOUNT] |
| Other cash funding (confirmed and pending) | $[AMOUNT] |
| In-kind support (not cash) | $[AMOUNT] |

Direct costs

| Line | Total project cost | Requested from this funder | Other sources |
|---|---|---|---|
| Staff: [ROLE], [HOURS PER WEEK OR PERCENT OF TIME] | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] |
| Staff: [ROLE], [HOURS PER WEEK OR PERCENT OF TIME] | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] |
| Payroll taxes and benefits for the staff above | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] |
| Contractors: [SERVICE] | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] |
| Supplies and materials | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] |
| Equipment: [ITEM] | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] |
| Space or venue for the project | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] |
| Travel and transportation | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] |
| Printing, postage and outreach | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] |
| Volunteer training and background checks | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] |
| Evaluation: [HOW YOU WILL MEASURE RESULTS] | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] |
| Other: [DESCRIPTION] | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] |
| Total direct costs | $[TOTAL] | $[TOTAL] | $[TOTAL] |

Indirect costs

| Line | Total project cost | Requested from this funder | Other sources |
|---|---|---|---|
| Indirect costs: [RATE OR METHOD, FOR EXAMPLE PERCENT OF DIRECT COSTS OR A SHARE OF NAMED COSTS] | $[AMOUNT] | $[AMOUNT] | $[AMOUNT] |
| Total indirect costs | $[TOTAL] | $[TOTAL] | $[TOTAL] |

Total project cost

| | Total project cost | Requested from this funder | Other sources |
|---|---|---|---|
| Direct plus indirect | $[TOTAL] | $[TOTAL] | $[TOTAL] |

Other funding sources

| Source | Amount | Confirmed or pending | Date expected |
|---|---|---|---|
| [GRANT OR FUNDER NAME] | $[AMOUNT] | [CONFIRMED OR PENDING] | [DATE] |
| Individual donations | $[AMOUNT] | [CONFIRMED OR PENDING] | [DATE] |
| [EVENT, FEES OR OTHER INCOME] | $[AMOUNT] | [CONFIRMED OR PENDING] | [DATE] |
| Total other funding | $[TOTAL] | | |

In-kind support (not cash)

| What was given | Given by | Fair value | How the value was set |
|---|---|---|---|
| [FOR EXAMPLE: USE OF A HALL FOR WEEKLY SESSIONS] | [NAME OF GIVER] | $[AMOUNT] | [FOR EXAMPLE: THE HALL'S USUAL RENTAL RATE, IN A LETTER FROM THE GIVER] |
| [DESCRIPTION] | [NAME OF GIVER] | $[AMOUNT] | [METHOD] |
| Total in-kind | | $[TOTAL] | |

Volunteer hours: [NUMBER] hours from [NUMBER] volunteers. [ONLY ADD A DOLLAR VALUE IF THE FUNDER ASKS FOR ONE AND SAYS HOW TO CALCULATE IT.]

Budget narrative

Write two to four sentences for each line: what it is, how you worked out the number, and how it serves the project.

[LINE NAME], $[AMOUNT]. [WHAT IT IS.] [HOW THE NUMBER WAS CALCULATED, FOR EXAMPLE HOURS TIMES RATE, OR A QUOTE FROM A NAMED SUPPLIER.] [HOW IT SERVES THE PROJECT.]

[LINE NAME], $[AMOUNT]. [WHAT IT IS.] [HOW THE NUMBER WAS CALCULATED.] [HOW IT SERVES THE PROJECT.]

Indirect costs, $[AMOUNT]. [THE RATE OR METHOD USED AND WHAT IT COVERS, FOR EXAMPLE BOOKKEEPING, INSURANCE AND SUPERVISION.]

Other funding. [WHO ELSE IS SUPPORTING THE PROJECT, WHAT IS CONFIRMED, AND WHAT YOU WILL DO IF A PENDING SOURCE DOESN'T COME THROUGH.]

After the grant ends. [HOW THE PROJECT WILL CONTINUE OR WIND DOWN WHEN THIS FUNDING STOPS.]

Sign-off

Reviewed by [TREASURER OR BOOKKEEPER NAME] on [DATE].

Approved by [NAME, ROLE] on [DATE].