Website privacy policy starter ============================== Privacy policy [ORGANIZATION NAME] Last updated: [DATE] [ORGANIZATION NAME] ("we", "us") is a nonprofit organization based in [CITY, STATE]. This policy explains what personal information we collect through [WEBSITE ADDRESS], why we collect it, how we use and share it, and the choices you have. If you have questions, contact us using the details at the end. Information we collect Information you give us. We collect information you choose to give us, for example when you: - make a donation: [NAME, EMAIL, POSTAL ADDRESS, DONATION AMOUNT, AND ANY DEDICATION] - sign up for our newsletter: [NAME AND EMAIL ADDRESS] - apply to volunteer: [CONTACT DETAILS, AVAILABILITY AND ANY OTHER FIELDS ON THE FORM] - contact us: [WHATEVER YOU INCLUDE IN YOUR MESSAGE] - [OTHER FORMS, FOR EXAMPLE EVENT REGISTRATION OR REQUESTS FOR HELP] We don't receive or store your full card or bank details. Payments are handled by our payment processor, [PAYMENT PROCESSOR NAME], under its own privacy policy. Information collected automatically. When you visit our website, we [and our website host and analytics provider] may collect technical information such as your IP address, browser type, the pages you visit and how you arrived at our site. [DESCRIBE ANY ANALYTICS TOOL YOU USE AND WHAT IT COLLECTS, OR DELETE THIS PARAGRAPH IF YOU DON'T USE ONE.] Cookies and tracking Cookies are small files a website stores on your device. We use cookies [ONLY TO MAKE THE SITE WORK / TO MAKE THE SITE WORK AND TO UNDERSTAND HOW IT IS USED]. [LIST ANY THIRD-PARTY TOOLS, SUCH AS EMBEDDED VIDEOS, SOCIAL MEDIA BUTTONS OR ADVERTISING PIXELS, THAT MAY COLLECT INFORMATION ABOUT YOUR ACTIVITY ON OUR SITE AND OTHER SITES.] Do Not Track. Some browsers send a "Do Not Track" signal. [EXPLAIN HOW YOUR SITE RESPONDS, FOR EXAMPLE: "Our website does not currently change what it does when it receives a Do Not Track signal."] You can block or delete cookies in your browser settings. Some parts of the site may not work without them. How we use your information We use personal information to: - process donations and send receipts and acknowledgments - send newsletters and updates you've asked for - organize volunteers and events - answer your questions - keep our records and meet our legal and tax obligations - understand how our website is used, so we can improve it - [OTHER PURPOSES] We will only use your information in ways that fit why you gave it to us. Who we share it with We don't sell or rent your personal information, and we don't trade it with other organizations. [CHECK THIS IS TRUE BEFORE YOU PUBLISH IT.] We share information only: - with service providers who help us run our work, such as our website host, payment processor, email platform and donor database, and only for that purpose: [LIST CATEGORIES OR NAMES] - when the law requires it, or to protect the safety of any person - [WITH YOUR PERMISSION, FOR EXAMPLE IF YOU ASK US TO TELL A HONOREE ABOUT YOUR GIFT] How long we keep it We keep personal information only as long as we need it for the purposes above, or as long as the law requires, under our document retention policy. [GIVE EXAMPLES, SUCH AS: "We keep donation records for [NUMBER] years for tax purposes."] How we protect it We use reasonable safeguards, such as limiting access to people who need it, using strong passwords and two-step login, and choosing providers that protect data. No website or system is completely secure. If a breach affects your personal information, we will tell you as the law requires. Your choices - Emails: you can unsubscribe at any time using the link in any email, or by contacting us. - Your information: you can ask to see, correct or delete the personal information we hold about you by contacting us at [EMAIL]. We'll respond within [NUMBER] days. We may need to keep some records, such as donation records, where the law requires it. - Postal mail and phone: tell us if you'd like us to stop. Children Our website is not directed to children under 13, and we don't knowingly collect personal information from them online. If you believe a child has given us personal information, contact us and we'll delete it. [IF YOUR SITE IS FOR CHILDREN, OR YOU COLLECT CHILDREN'S INFORMATION ONLINE, GET LEGAL ADVICE AND REPLACE THIS SECTION.] Links to other sites Our website may link to other websites, such as social media or partners' sites. Their privacy practices are their own, and this policy doesn't cover them. Changes to this policy If we make important changes, we'll update the date at the top and [POST A NOTICE ON OUR HOMEPAGE / EMAIL PEOPLE ON OUR LIST]. The current version will always be at [PRIVACY POLICY ADDRESS]. Contact us [ORGANIZATION NAME] [POSTAL ADDRESS] Email: [EMAIL] Phone: [PHONE]