Memorandum of understanding (MOU)

Memorandum of understanding

Between [ORGANIZATION A NAME], [ADDRESS] ("[SHORT NAME A]")

and [ORGANIZATION B NAME], [ADDRESS] ("[SHORT NAME B]")

Date: [DATE]

1. Purpose

[SHORT NAME A] and [SHORT NAME B] agree to work together to [WHAT YOU WANT TO ACHIEVE, IN ONE OR TWO SENTENCES], for [WHO BENEFITS] in [PLACE].

2. Roles and responsibilities

[SHORT NAME A] will:

• [ACTIVITY, WITH WHEN, WHERE AND HOW OFTEN]
• [ACTIVITY]

[SHORT NAME B] will:

• [ACTIVITY, WITH WHEN, WHERE AND HOW OFTEN]
• [ACTIVITY]

Both organizations will:

• [SHARED ACTIVITY, FOR EXAMPLE MEET EVERY [NUMBER] MONTHS TO REVIEW PROGRESS]

3. Contacts

• For [SHORT NAME A]: [NAME, ROLE, PHONE, EMAIL]
• For [SHORT NAME B]: [NAME, ROLE, PHONE, EMAIL]

Each organization will tell the other promptly if its contact changes.

4. Money and in-kind contributions

No money will be paid between the organizations under this MOU. Each organization will pay its own costs unless both agree otherwise in writing.

In-kind contributions:

• [SHORT NAME A] will contribute: [FOR EXAMPLE SPACE, STAFF TIME, EQUIPMENT OR SUPPLIES]
• [SHORT NAME B] will contribute: [FOR EXAMPLE SPACE, STAFF TIME, EQUIPMENT OR SUPPLIES]

5. Information and data sharing

• Information to be shared: [WHAT, FOR EXAMPLE REFERRAL DETAILS OR ATTENDANCE TOTALS]
• Why it is shared: [PURPOSE]
• Permission: [HOW PEOPLE ARE TOLD, AND HOW CONSENT IS RECORDED WHERE NEEDED]
• How it is sent and stored: [METHOD, AND WHO CAN SEE IT]
• When it is deleted or returned: [FOR EXAMPLE WHEN THIS MOU ENDS]

Each organization will keep the other's information confidential and tell the other promptly if information is lost or shared by mistake.

6. Names, logos and credit

• Each organization may use the other's name [AND LOGO] to describe this partnership in [WHERE, FOR EXAMPLE WEBSITES, NEWSLETTERS, GRANT REPORTS], [WITH OR WITHOUT] approval each time.
• The partnership will be credited as: "[WORDING]"

7. Insurance and responsibility

• Each organization is responsible for its own staff, volunteers and activities.
• [SHORT NAME A] carries [TYPE OF INSURANCE]. [SHORT NAME B] carries [TYPE OF INSURANCE].
• [ANY REQUIREMENT TO NAME THE OTHER ORGANIZATION ON A POLICY, OR "NONE"]
• Activities on [ORGANIZATION]'s premises will follow its safety rules and safeguarding policy.

8. Term, review and ending the MOU

• This MOU starts on [DATE] and ends on [DATE], unless both organizations agree in writing to renew it.
• We will review how the partnership is going by [DATE].
• Either organization may end this MOU by giving [NUMBER] days' written notice to the other's contact.
• When the MOU ends, each organization will [RETURN OR DELETE SHARED INFORMATION, RETURN ANY BORROWED ITEMS, AND TELL THE PEOPLE AFFECTED].

9. If something goes wrong

If either organization has a concern, the contacts will talk first. If they can't resolve it, it goes to [ROLES, FOR EXAMPLE THE TWO EXECUTIVE DIRECTORS].

10. Changes

Any change to this MOU must be agreed in writing by both organizations.

11. Nature of this MOU

This MOU describes how the organizations intend to work together. [KEEP THIS SENTENCE ONLY IF YOUR LAWYER AGREES: IT IS NOT INTENDED TO CREATE LEGALLY BINDING OBLIGATIONS.]

Signatures

For [ORGANIZATION A NAME]:

Name: [NAME]

Title: [TITLE]

Signature: ____________________ Date: [DATE]

For [ORGANIZATION B NAME]:

Name: [NAME]

Title: [TITLE]

Signature: ____________________ Date: [DATE]